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Tender Details
- Country: Botswana
- Summary: Provision of Technical Assistance to Conduct Workload Analysis
- BWT Ref No: 45412196
- Deadline: 28 Sep 2020
- Competition: ICB
- Financier: Other Funding Agencies
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: SADC/3/5/2/78
- Purchaser's Detail :
- Description :
- Request for proposals are invited for Provision of Technical Assistance to SADC Secretariat to Conduct Workload Analysis. REQUEST FOR PROPOSAL FOR PROVISION OF TECHNICAL ASSISTANCE TO SADC SECRETARIAT TO CONDUCT WORKLOAD ANALYSIS SPECIFIC PROCUREMENT NOTICE REQUEST FOR PROPOSAL FOR PROVISION OF TECHNICAL ASSISTANCE TO SADC SECRETARIAT TO CONDUCT WORKLOAD ANALYSIS REQUEST FOR PROPOSALS Reference Number: SADC/3/5/2/78 Procurement entity: SADC SECRETARIAT Number and titles of lots:1 Location: SADC Secretariat, Western Commercial Road (near Lobatse and Siboni Roads), CBD Plot 54385, Private Bag 0095, Gaborone, BOTSWANA. 1. The Southern African Community (SADC) Secretariat has set aside funds for the operation of the Secretariat during the financial year 2020/21. It intend to use part of the proceeds of the fund will be used to cover eligible payments under the contract to engage a Consulting Firm for Provision of Technical Assistance to SADC Secretariat to Conduct Workload Analysis. 2. The SADC Secretariat now invites soft copy proposals from eligible and reputable recruitment firms interested to bid for the Assignment 3. The contractor will be selected under the Open Bidding procurement method and procedures described in this Bidding Documents. 4. The RFP with Terms of reference can be accessed through the link below this notice. 5. The closing time and date for submission of the proposals at the address indicated in the RFP document is Wednesday, 28th September 2020 at 15:00 hour`s local time.” Proposals received after this time and date, or submitted otherwise than indicated in the RFP Document shall not be considered and shall be returned. 6. All notifications concerning this procurement process, including: or cancellation notices, Requests for clarification and the respective responses will be published on the following website: www.sadc.int. 7. Interested companies/firms may seek clarification or/and additional information concerning this Request for Proposal, only in writing (or by email) and by latest 14 working days before the submission deadline indicated in 5 above from the following contact points: Attention: Mrs. Veronica Zulu-Chingalawa, Acting- Head of Procurement E-mail: tenders@sadc.int and mmikuwa@sadc.int; Copy to vchingalawa@sadc.intand amwoombola@sadc.int STANDARD BIDDING DOCUMENTS FOR THE PROCUREMENT OF SERVICES FOR TECHNICAL ASSISTANCE TO SADC SECRETARIAT TO CONDUCT A WORKLOAD ANALYSIS CONTRACT NUMBER: SADC/3/5/2/78(i) (Global Price) PROCURING ENTITY: SADC SECRETARIAT ISSUED ON: 25th August 2020 CONTENTS SECTION 1. LETTER OF INVITATION....................................................................... 3 SECTION 2. INFORMATION TO BIDDERS ................................................................ 4 DATA SHEET ....................................................................................................... 18 SECTION 3. TECHNICAL PROPOSAL SUBMISSION FORM .................................. 22 FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM........................ 23 FORM TECH- 2 COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE , ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY THE PROCURING ENTITY AND ON STANDARD CONTRACT FORM................. 24 FORM TECH-4 TEAM COMPOSITION AND TASK ASSIGNMENTS................. 26 SECTION 4. FINANCIAL PROPOSAL SUBMISSION FORMS ................................. 27 FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM ....................................... 34 FORM FIN-2 SUMMARY OF COSTS...................................................................... 35 SECTION 5. TERMS OF REFERENCE....................................................................... 36 SECTION 6. STANDARD FORM OF CONTRACT .................................................... 45 Section 1. Letter of Invitation 1 -1- Section 1. Letter of Invitation Gaborone, Botswana: 25th August 2020 Dear Sir/Madam, 1. The Southern African Development Community (SADC) Secretariat invites proposals to provide the following services: Technical Assistance to SADC Secretariat to Conduct a Workload Analysis - SADC/3/5/2/78(i). More details on the services are provided in the attached Terms of Reference. 2. A contractor will be selected under the Open Bidding procurement method and procedures described in this Bidding Documents. 3. The Request for Proposal includes the following documents: Section 1 - Letter of Invitation Section 2 - Information to Bidders Section 3 - Technical Proposal - Standard Forms Section 4 - Financial Proposal - Standard Forms Section 5 - Terms of Reference Section 6 - Standard Forms of Contract. Yours sincerely, Veronica Zulu Chingalawa Ag. Senior Officer Procurement Section 2. Information to Bidders 4 Section 2. Information to Bidders1 Definitions (a) “BD” means the Bidding Documents to be prepared by the Procuring Entity for the selection of Contractor, based on the SADC Secretariat Standard Template. (b) “Procuring Entity” means the procurement entity in charge of the procurement procedure. (c) “Contractor” means any entity or person that may provide or provides the Services to the Client under the Contract. (d) “Contract” means the Contract signed by the Parties and all the attached documents that are the General Conditions (GC), the Special Conditions (SC), and the Appendices. (e) “Contracting Authority” means the entity with which the selected Consultant signs the Contract for the Services. (f) “Data Sheet” means such part of the Instructions to Bidders used to reflect specific country and assignment conditions. (g) “Day” means calendar day. (h) “Evaluation Committee ” it is a panel of experts appointed by the Procuring Entity and assigned to evaluate the bids. The Evaluation Committee consists in a Chairperson and a Secretary, with no voting rights and an odd number of voting members. (i) “Instructions to Bidders” (Section 2 of the BD) means the document which provides shortlisted Bidders with all information needed to prepare their Proposals. (j) “LOI” (Section 1 of the BD) means the Letter of Invitation being sent by the Procuring Entity to the shortlisted Bidders. (k) “Personnel” means professionals and support staff provided by the Bidders or by any Sub-Contractors and assigned to perform the Services or any part thereof; “Foreign Personnel” means such professionals and support staff who at the time of being so provided had their domicile outside the Procuring Entity-s country; “Local Personnel” means such professionals and support staff who at the time of being so provided had their domicile inside the Procuring Entity-s country. (l) “Proposal” means the Technical Proposal and the Financial Proposal. (m) “Services” means the consulting services or the work to be performed by the Contractor pursuant to the Contract. (n) “Subcontractor” means any person or entity with whom the Bidder or Contractors intends to subcontracts any part of the Services. (m) “Terms of Reference” (TOR) means the document included in the BD as Section 5 which explains the objectives, scope of 1 This Information to Bidders section shall not be modified. Any necessary changes to address specific country and project issues, shall be introduced only through the Data Sheet (e.g., by adding new clauses). Likewise, modifications to the standard Form of Contract should be made only by including clauses outlining the special conditions and not by introducing changes in the wording of the general conditions. Section 2. Information to Bidders 5 work, activities, tasks to be performed, respective responsibilities of the Procuring Entity and the Contractor, and expected results and deliverables of the assignment. 1. Introduction 1.1 The Procuring Entity named in the Data Sheet will select a firm/eligible institution among those listed in the Letter of Invitation, in accordance with the procurement method indicated in the Data Sheet, method detailed in the edition of the Guidelines indicated in the Data Sheet. 1.2 The shortlisted Bidders are invited to submit a Technical Proposal and a Financial Proposal for global price services required for the assignment named in the Data Sheet and presented in details in the Terms of Reference attached as Section 5 of this Bidding Documents. The proposal and the Terms of Reference will be the basis for contract for a signed contract with the successful firm. 1.3 The assignment shall be implemented in accordance with the phasing indicated in the Data Sheet. When the assignment includes several phases, the performance of the Bidder under each phase must be to the Procuring Entity`s satisfaction before work begins on the next phase. 1.4 The Bidders must familiarize themselves with local conditions and take them into account in preparing their proposals. To obtain firsthand information on the assignment and on the local conditions, Bidders are encouraged to request the Procuring Entity to provide further information before submitting a proposal and to attend a pre-bid conference if one is specified in the Data Sheet. Attending the pre-proposal conference is optional. The Bidders- representative should contact the Procuring Entity at the address stated in the Data Sheet or to obtain additional information on the pre-bid conference. 1.5 The Procuring Entity will provide the inputs specified in the Data Sheet, assist the firm in obtaining licenses and permits needed to carry out the services, and make available relevant project data and reports. 1.6 Please note that (i) the costs of preparing the proposal, including a visit to the Procuring Entity, are not reimbursable as a direct cost of the assignment; and (ii) the Procuring Entity is not bound to accept any of the proposals submitted. 1.7 SADC Secretariat policy requires that Bidders provide professional,
- Documents :
Purchaser : THE SOUTHERN AFRICAN DEVELOPMENT COMMUNITY (SADC)
Attn: Mrs. Veronica Zulu-Chingalawa, Acting- Head of Procurement / Ms. Mercy Mikuwa
CBD Plot 54385
Room DGP07 on Ground Floor
City: Gaborone
Email :tenders@sadc.int / mmikuwa@sadc.int / vchingalawa@sadc.int / amwoombola@sadc.int
URL :https://www.sadc.int/
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