Provision of Vehicle Leasing/rental for The Bais Project

BotswanaTenders notice for Provision of Vehicle Leasing/rental for The Bais Project. The reference ID of the tender is 48787384 and it is closing on 08 Jan 2021.

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Tender Details

  • Country: Botswana
  • Summary: Provision of Vehicle Leasing/rental for The Bais Project
  • BWT Ref No: 48787384
  • Deadline: 08 Jan 2021
  • Competition: ICB
  • Financier: Self Financed
  • Purchaser Ownership: -
  • Tender Value: Refer Document
  • Notice Type: Tender
  • Document Ref. No.: MGIC/BOTS/LEASE/LOG/24/12/2020
  • Purchaser's Detail :
  • Purchaser : University of Maryland Baltimore MGIC Botswana
    Plot 5348, Extension 12, Gaborone Cell: 74264256
    Email :alimah.anderson@mgic.umaryland.edu
    URL :https://www.umaryland.edu/mgic/

  • Description :
  • Request for Proposal (RFP) for Mgic Botswana Provision of Vehicle Leasing/rental for The Bais Project.

    1.Introduction
    The University of Maryland Baltimore MGIC Botswana office is seeking to engage a service provider to render vehicle leasing/rental services for the BAIS V project that will operate in 26 key districts (3 regions) in Botswana. The program requires a service provider that is efficient and has a proven track record in providing a transport supporting role for organizations carrying out census, population surveys or CDC funded entities. The vendor will provide the Provision of vehicle leasing/ rental services for 28 vehicles throughout the duration of the project (Duration of field practice and implementation to be added) in the following districts in Botswana;
    Selebi Phikwe, Francistown, Mahalapye, Kweneng East, Barolong, Boteti, Kgatleng, Sowa Town, Bobonong, Ngwaketse West, Tutume, Kgalagadi North, North-East, Chobe, Ghanzi, Lobatse, Serowe/Palapye, Gaborone, South East, Orapa, Ngamiland E/S, Ngamiland W/N, Jwaneng, Ngwaketse, Kweneng West, and Kgalagadi South.

    2.Tender Basis
    - All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
    - No respondent should add, omit or change any item, term or condition herein.
    - If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
    - Each offeror may make one response only.
    - Each offer shall be valid for the period of [90 days] from its date of submission.
    - The Currency of Offer should be Botswana Pula
    - All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable.
    - Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may decide to disqualify the offer.
    - Any requests for clarifications regarding the project that are not addressed in written documents must be presented to MGIC in writing. The answer to any question raised in writing by any offeror will be issued to that offeror. In some cases, MGIC may choose to issue clarifications to all offerors.
    - It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by MGIC or its designated representative.
    - This Tender does not obligate MGIC to execute a contract nor does it commit MGIC to pay any costs incurred in the preparation and submission of proposals. Furthermore, MGIC reserves the right to reject any and all proposals, if such action is considered to be in the best interest of MGIC.
    - MGIC intends to issue a Fixed Price contract to one or several company(ies) or organization(s). The successful offeror(s) shall be required to adhere to the statement of work and terms and conditions of the resulting contract.

    3.SPECIFIC ELIGIBILITY CRITERIA
    Eligibility criteria must be met, and the corresponding supporting documents listed below under Tender Submittals must be submitted with offers. Offerors who do not submit these documents may be disqualified from any further technical or financial evaluation.
    Eligibility Criteria:
    - Applicant must be registered car hire company and must meet all legal requirements to operate within Botswana;
    - Only National organization are eligible to submit proposals;
    - Applicants are expected be financial stable
    - Companies should have fleets of vehicles with comprehensive insurance
    - Past performance with other INGO or reputable organization

    4.Tender Submittals
    Documents and required information listed in tender submittals are necessary in order to support the eligibility criteria and to conduct technical evaluations of received offers (and due diligence). While absence of these documents and/or information does not denote mandatory disqualification of suppliers, the lack of these items has the potential to severely and negatively impact the technical evaluation of an offer.
    Documents supporting the Eligibility Criteria:
    - Legal Business Registration
    - Latest Tax Registration Certificate
    - Company profile
    - Evidence of past performance verifiable through awards from other organization
    - Vehicle registration and Comprehensive Insurance documents
    - Financial proposal
    Documents to conduct the Technical Evaluation and additional Due Diligence:
    - List of client list or reference letters from clients. Include the client name, contacts (email and telephone, contact person, past contract value used as reference, type and number of vehicles leased and duration of past contract...
  • Documents :
  •  Tender Notice

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