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Tender Details
- Country: Botswana
- Summary: Establishment of a Multiple Framework Contract (FWC) for Services
- BWT Ref No: 41685057
- Deadline: 30 Apr 2020
- Competition: ICB
- Financier: Self Financed
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: SADC/3/5/2/102
- Purchaser's Detail :
- Description :
- Tenders are invited for Provision of Services to SADC Secretariat BIDDING DOCUMENTS FOR PROCUREMENT OF SERVICES (fee based) BIDDING DOCUMENTS Issued on: 16th March 2020 for Framework Contract for the Provision of Services to SADC Secretariat REFERENCE NUMBER: SADC/3/5/2/102 PROCURING ENTITY - SA Dear Bidder, SADC Secretariat invites proposals for the Establishment of a Multiple Framework Contract (FWC) for Services. The purpose of this framework contract is to enable SADC Secretariat to have at its disposal an external pool of expertise that can be quickly mobilised and used whenever the need arises. This external pool of expertise is meant to support SADC Secretariat’s own activities and its projects. More details on the services are provided in the attached Terms of Reference. This FWC will be established through open bidding, meaning a procurement method, which involves an open invitation to submit a bid in a competitive bidding process to all interested economic operators. I`he Bidding Documents includes the following documents: Section 1 - this Letter of Invitation Section 2 - Information to Bidders Section 3 — Eligibility and Qualification Requirements Section 4 - Bid Submission Forms Section 5 - Technical Proposal - Standard Forms Section 6 - Financial Proposal - Standard Forms Section 7 - Terms of Reference Section 8 - Standard Forms of Contract Section 2. Information to Bidders Definitions A. General (a) BD means the Bidding Documents to be prepared by the Procuring Entity for the selection of Contractor. (b) Procuring Entity” means the procurement entity in charge of the procurement procedure. (c) Contractor means any entity or person that may provide or provides the Services to the Client under the Contract. (d) “Contract” means the Contract signed by the Parties and all the attached documents that are the General Conditions (GC), the Special Conditions (SC), and the Appendices. (e) “Contracting Authority” means the entity with which the selected Consultant signs the Contract for the Services. (f) “Data Sheet” means such part of the Instructions to Bidders used to reflect specific country and assignment conditions. (g) “Day” means calendar day. (h) “Evaluation Committee” means committee made up of an odd number (at least three) of voting members (the evaluators) with the technical and administrative expertise necessary to give an informed opinion on tenders or grant applications. The Chairperson of the Evaluation Committee will be one of the evaluators. Evaluation Committee will be assisted by the Secretary. (0 “Instructions to Bidders” (Section 2 of the BD) means the document which provides the Bidders with all information needed to prepare their Proposals. (j) “LOI” (Section 1 of the BD) means the Letter of Invitation issues by the Procuring Entity to the Bidders. (k) “Personnel” means professionals and support staff provided by the Bidders or by any Sub-Contractors and assigned to perform the Services or any part thereof; “Foreign Personnel” means such professionals and support staff who at the time of being so provided had their domicile outside the Procuring Entity’s country; “Local Personnel” means such professionals and support staff who at the time of being so provided had their domicile inside the Procuring Entity’s country. (1) “Proposal” means the Technical Proposal and the Financial Proposal. (m) Services” means the consulting services or the work to be performed by the Contractor pursuant to the Contract. (n) “Subcontractor” means any entity with whom the Bidder or Contractors intends to subcontracts any part of the Services. (m) Terms of Reference” (TOR) means the document included in the BD as Section 7 which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Procuring Entity and the Contractor, and expected results and deliverables of the assignment. 1. Introduction 1.1 The Procuring Entity named in the Data Sheet will select firms/eligible institutions among those that will bid, in accordance with the procurement method indicated in the Data Sheet, method detailed in the edition of the Guidelines indicated in the Data Sheet. 1.2 The Bidders are invited to submit a Technical Proposal as per the details in the Terms of Reference attached as Section 7 of this Bidding Documents. The proposal and the Terms of Reference will be the basis for contract with the successful firm. 1.3 The assignment shall be implemented in accordance with the phasing indicated in the Data Sheet. When the assignment includes several phases, the performance of the Bidder under each phase must be to the Procuring Entity`s satisfaction before work begins on the next phase. 1.4 The Bidders must familiarize themselves with local conditions and take them into account in preparing their proposals. To obtain first hand information on the assignment and on the local conditions, Bidders are encouraged to request the Procuring Entity to provide further information before submitting a proposal and to attend a pre-bid conference if one is specified in the Data Sheet. Attending the pre-proposal conference is optional. The Bidders’ representative should contact the Procuring Entity at the address stated in the Data Sheet or to obtain additional information on the pre-bid conference. 1.5 The Procuring Entity will provide the inputs specified in the Data Sheet, assist the firm in obtaining licenses and permits needed to carry out the services, and make available relevant project data and reports. 1.6 Please note that (i) the costs of preparing the proposal, including a visit to the Procuring Entity, are not reimbursable as a direct cost of the assignment; and (ii) the Procuring Entity is not bound to accept any of the proposals submitted. 1.7 SADC Secretariat policy requires that Bidders provide professional, objective, and impartial advice and at all times hold the Procuring Entity’s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Bidders shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the Procuring Entity. 2. Conflict of interest Bidders will be excluded from the bidding process if it will be in a conflict of interest situation as described below: (a) Conflict between consulting activities and procurement of goods, works or services. A bidder or a contractor that has been engaged by the SADC Secretariat or the Procuring Entity to provide goods, works, or services for the organization, and each of its affiliates, shall be disqualified from providing consulting services related to those goods, works or services. Conversely, a bidder or a contractor hired to provide services for the preparation or implementation of a project, and each of its affiliates shall be disqualified from subsequently providing goods, works or services resulting from or directly related to the contractor’s consulting services for such preparation or implementation. (b) Conflict among consulting assignments: Neither, bidders or contractors (including their personnel and sub-Bidders) nor any of their affiliates shall be hired for any assignment that, by its nature, may be in conflict with another assignment of the bidder or contractor. For instance, a contractor assisting SADC Secretariat or the Procuring Entity to implement a project shall not be engaged to prepare an independent assessment for the implementation of the same project, or contractors hired to prepare Terms of Reference (TOR) for an assignment shall not be hired for the assignment in question. (c) Relationship with SADC Secretariat’s or the Procuring Entity’s staff: bidders or contractors (including their personnel and sub-contractors) having business or family relationship with a member of the SADC Secretariat’s or the Procuring Entity’s staff directly or indirectly involved in any part of: (i) the preparation of the TOR or Technical Specification of a contract, (ii) the selection process for such contract, or (iii) the supervision of the contract, may not be awarded the contract, unless the conflict stemming from this relationship has been resolved in a manner acceptable to the SADC Secretariat throughout the selection process and the execution of the contract. Since previous or ongoing participation in relation to the assignment by the Bidder, its professional staff, or its affiliates or associates under a contract with the SADC Secretariat and Procuring Entity may result in rejection of the proposal, the bidders should clarify their situation in that respect with the Procuring Entity before preparing the proposal. Bidders may be hired for downstream work, when continuity is essential, in which case this possibility shall be indicated in the Data Sheet and the factors used for the selection of the Bidder 3. Fraud and Corruption should take the likelihood of continuation into account. It will be the exclusive decision of the Procuring Entity whether or not to have the downstream assignment carried out, and if it is carried out, which Bidder will be hired for the purpose. It is the SADC Secretariat’s policy to require that Procuring Entity s staff as well as Bidders under SADC Secretariat-financed contracts, observe the highest standard of ethics during the selection and execution of such contracts. In pursuance of this policy, the SADC Secretariat: (a) defines for the purposes of this provision, the terms set forth below as follows: (i) “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of anything of value to influence improperly the actions
- Documents :
Purchaser : SOUTHERN AFRICAN DEVELOPMENT COMMUNITY
The Head of Procurement
CBD Plot 54385
Room DGP11 on Ground Floor
City: Gaborone
Email :proeurcment@sadc.int
URL :https://www.sadc.int/
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