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Tender Details
- Country: Botswana
- Summary: Procurement of 2021 Calendars and Journals
- BWT Ref No: 47734729
- Deadline: 09 Dec 2020
- Competition: ICB
- Financier: Other Funding Agencies
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: SADC/PRU/01/2020
- Purchaser's Detail :
- Description :
- Tenders are invited for Procurement of 2021 Calendars and Journals. NEGOTIATION PROCEDURE REQUEST FOR BIDS (RFB) Reference Number: SADC/PRU/01/2020 RFB Title: PROCUREMENT OF 2021 CALENDARS AND JOURNALS Contract Title: PROCUREMENT OF 2021 CALENDARS AND JOURNALS Dear Sir/Madam, 1. The SADC Secretariat is inviting highly suitable and qualified companies/firms to submit bids for Procurement of 2021 Calendars and Journal. Technical Specifications for procurement of 2021 Calendars and Journals (See detailed under Annex 1 below) 2. Your submission, in the required format (See Annex 2 to this RFB), should be submitted to the following email: calendars2021@sadc.int SADC/PRU/01/2020 PROCUREMENT OF 2021 CALENDARS Attention: Mrs. Veronica Chingalawa 3. The deadline for submission of your quotations, to the address above is 9th December 2020, 15:00hours local time. 4. All bids should be submitted to the following email: calendars2021@sadc.int and quotations by fax will NOT be accepted. 5. Your bid(s) should be submitted as per the following instructions, and in accordance with the Terms and Conditions of the Standard Purchase Order.: i. PRICES: The prices should be quoted CIP (as per Incoterms 2010) in the local currency, including all duties attached to the sale (such as VAT, customs duties, etc.) and transport to the final destination. ii. EVALUATION AND AWARD OF PURCHASE ORDER: Bids determined to be administratively (see Paragraph 2, 4, 5 and 6) and technically compliant to the requirements will be evaluated by comparison of their prices (defined as above). The award will be made to the bidder offering an administrative and technical compliant quotation at the lowest evaluated total price. Bidders who do not meet the administratively stage will be disqualified automatically and will not proceed to the next stage. iii. VALIDITY OF THE OFFER: Your quotation should be valid for a period of 90 days from the date of submission of quotation. iv. DOCUMENTS TO BE ATTACHED: Company Profile, Valid Tax Clearance Certificate, PPADB Certificate, Banking Details, Valid Trading Licence and Certificate of Incorporation. You are also requested to provide a pin for the Tax Clearance Certificate and the code and sub code from PPADB. v. Delivery time and stock availability: Bidders must indicate delivery period and stock availability. 6. The items are expected to be delivered at the address indicated in the Paragraph 3 above within 14 calendar days from the signature of the Purchase Order/Contract. The terms and conditions of the Purchase Order are available on request prior to submission of quotations. 7 Additional request for information and clarifications can be made, no later than 10 days prior to deadline indicated in the paragraph 4 above, from: 8. The procuring entity will provide information and guidance and service providers will provide layout designs for both Journals and Calendars. Procuring entity: SADC Secretariat Contact person: Mrs. Veronica Zulu Chingalawa Telephone: +2673951863 Fax: +2673972848 E-mail: pchifani@sadc.int; tenders@sadc.int Copy; vchingalawa@sadc.int pmabaka@sadc.int; and lmpho@sadc.int; ANNEXES: ANNEX 1: Technical Specifications ANNEX 2: Bid Form 3 | P a g e Sincerely, Veronica Zulu Chingalawa Ag. Senior Officer - Procurement 18th November 2020 4 | P a g e ANNEX 1. TECHNICAL SPECIFICATIONS FOR 2021 CALENDARS AND JOURNALS TERMS OF REFERENCE (TORs) FOR PROCUREMENT OF 2021 CALENDARS AND JOURNALS LOT 1 Quantity Description 1000 PYRAMID CALENDAR 12 leaves wiro bound, 200 mm x 180 mm, Repro print on 230 gsm gloss, full colour, collate 12 leaves and wiro bound along 180 mm edge with plain backing, landscape with 450 gsm backing board. Contains holidays for SADC Member States 600 A2 DESK CALENDAR 12 leaves, Repro print on 80 gsm bond, with 600 micro board, pad at head A2 landscape, 2 x PVC corners, design in full colour. Contains holidays for SADC Member States This is our minimum Technical Specification, The Artwork /design in the form of an electronic version of the Calendars should be made available only to Technically Compliant prospective bidders. 5 | P a g e LOT 2 Quantity Description 800 Stanford A5 Notebook (blue) 21 (I) * 14.5 (w) * 1.5 (h) 160 lined pages Excluding a pen Client Branded Cover 800 A5 lined spiral ring notepad Standard A5 notepad White in colour Client Branded Cover This is our minimum Technical Specification, The Artwork /design in the form of an electronic version of the Journals should be made available only to Technically Compliant prospective bidders.
- Documents :
Purchaser : SOUTHERN AFRICAN DEVELOPMENT COMMUNITY (SADC)
Attention: Mrs. Veronica Zulu Chingalawa
Tel: +2673951863
Fax: +2673972848
Email :pchifani@sadc.int / tenders@sadc.int / vchingalawa@sadc.int/ pmabaka@sadc.int/ lmpho@sadc.int
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